Click on the name of the form to open or download.

FOR MEMBERS:

Membership Forms (also register on the Members Tab)

• Interlocal Agreement (Complete 'Participating Agency' information.)
• Texas Board Resolution Form

PCA COMPLIANCE 

• PCA Compliance with EDGAR for Non-Federal Recipients of USDE Grant Funding
• PCA Procurement Process in Compliance with Texas Purchasing and Contracting Laws
• PCA Compliance with Arizona Procurement Process (effective June 30, 2023 and thereafter)
• PCA Solicitation Process
• PCA Vendor Protest/Appeal Procedure Handout

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FOR AWARDED CONTRACTORS:

Contract AMENDMENT Instructions & Format

• Contract Amendment Instructions

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Monthly Report Forms - Updated Report Forms last Revised 2021

• Monthly Report (Excel form)
• SAMPLE COMPLETED Monthly Report

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Instructions for completing the MONTHLY REPORT:

• Prepare and submit a report on a monthly basis.
• If you have more than one PCA contract, please submit separate reports for each contract.
• Reports are due on the fifteenth (15) day of the following month.
• In Section One, collect and compile sales from all Members for the previous month into one consolidated report.
• In Section Two, provide PCA with pro forma information showing estimated dollar volume of all pending projects/sales.
• Submit your report electronically to [email protected]. Reports may be mailed to Purchasing Cooperative of America, PO Box 604, Hico, TX 76457, along with copies of purchase orders and your check for administrative fees.